Online Board Meetings Benefits

Online Board Meetings Benefits

With many companies moving to working from home as a permanent option after the pandemic, teleconference meetings have become more frequent than ever. Meetings via teleconferencing are convenient, but there are some challenges to be weighed.

Reduction in engagement: Using remote communication could be initially intimidating for some attendees who are not used to communicating online, leading to a lower participation rate in the meeting. This can hinder the board’s progress and disrupt the agenda.

It is sometimes difficult to read the body language and facial expressions during a virtual discussion, which can lead misunderstandings. A lack of eye useful site ebooks-sap.com/boardprospects-review/ contact can make directors feel uncomfortable speaking up and becoming passive listeners, which isn’t ideal for the boardroom.

The board portal can be used to address these problems. A board management tool that includes video conferencing that is secure, for example it makes it easy to record and archive important documents. Directors can access the minutes and documents at any time, from any device, even prior to the next meeting.

It’s also a good idea to ensure that the room is spotless and free of distractions. The meeting shouldn’t be held during mealtimes and all attendees are encouraged to muffle their phones when they aren’t speaking to minimize background noise. The chair should have the ability to see all attendees and advise them to only use their microphones when necessary.