Features of the Board of Directors Portal

Collaboration and innovation are key for the board members of tech companies. Board portal software can help you achieve more before, during and after meetings. Comprehensive software for managing boards protects sensitive information, enhances governance and communication, and saves time and money.

Board portals replace the clunky email distribution of board documents with an encrypted, secure platform that stores and distributes board packs in a usable format. Multi-factor authentication, which requires a password and unique code for entry, decreases security risk. Availability messages are used to ensure that directors are connected to portals before gaining access. Board of directors portals come with a dedicated audit log that documents the details of every transaction as well as ensuring transparency and compliance with internal data policies.

After connecting to the portal, directors can look over upcoming meetings and their meeting preparations on a dashboard that displays the agenda, scheduled polls as well as the tasks assigned to them, and more. With just one click and a single click, they can join remote video meetings which will automatically sync with their favorite web-based conferencing software and show up on their dashboard.

After the meeting, agenda items can be converted into draft minutes with just a click. They can then be distributed to approvers on any device. Unlike the free versions of online file-sharing services that present security risks, dedicated portals offer integrated support for governance in organizations and work with devices that directors already use. The best options are those which offer features that boost the engagement of board members, by acting in the same manner as board members. This makes them more practical than traditional board books or paper-based processes.

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